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Edition: 25 November 2000
E.7 SCOPE OF THE STAFF PROFILE FILE
7.1 Records to be included
The Staff Profile File is
to contain records relating to the following types of persons:
(a) They are "staff members"
(as defined in the Glossary).
(b) They undertook work in the "institution" (as defined in the
glossary) some time during the 2000 Collection Year
(as defined in the Glossary).
7.2 Number of records for each person
Usually there will be only
one record in the Staff Profile File for each staff member. However, if a person has more than one
appointment and these have different values for Element
039 (Personnel category), then there must be more than one record for the
person.
If a person has more than one appointment but
these are of one personnel category,
then the multiple appointments are to be treated as a single appointment and
there will only be one record in the Staff Profile File for that person.
In the Staff Profile File there will be only
one record which will have a particular value for Element
037 (Staff number) concatenated with Element
039 (Personnel category).
7.3 Elements to be reported in the Staff
Profile File
The elements for which data
are to be reported in records in the Staff Profile File are listed in the
section describing the structure of
the flat ASCII files to be prepared by institutions.
The data in records in the Staff
Profile File will be linked in the National database to data in records in the Staff FTE File through Element 037 (Staff number)
concatenated with Element 039 (Personnel category) (see the Data Element Dictionary for the base elements). There will be a "one to
many" relationship between records in the Staff Profile File and records
in the Staff FTE File. This means that there will be only one record
in the Staff profile File having a particular value for Element 037 (Staff number) concatenated with Element 039 (Personnel category) but in the
Staff FTE File there can be more than one record having that value of Element
037 (Staff number) concatenated with Element 039 (Personnel category).
7.5 Submission of the Staff Profile File
There will be only one
submission of the Staff Profile File:
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CONTENTS |
DATES FOR DATA FOR THE 2000 COLLECTION YEAR |
DATES FOR DATA FOR THE 2001 COLLECTION YEAR |
|
All
elements |
1/1/2000
to 31/12/2000 |
Collection
year: 1/1/2001
to 31/12/2001 |
|
Submission
date: 1/3/2001 |
Submission
date: 1/2/2002 |