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Edition: 20 January 2009

 

DATA ELEMENTS 031 TO 040

 

ELEMENT NUMBER/NAME:

031         Course approval status

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

CRSEAPPR

DESCRIPTION:

An indicator of whether or not a course forms part of qualification which has been approved for funding by the Minister.

 

CODE FORMAT:

Data type:

Text

Format:

Width:

1

 

CLASSIFICATION:

Code

Meaning

A

Course forms part of a qualification approved for funding by the Minister

N

Course does not form part of a qualification approved for funding by the Minister

 

CODING NOTES:

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

032         Course completion status

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

COMPSTAT

DESCRIPTION:

The completion status for a course undertaken by a student (if data are being provided in the second or third submission).

 

CODE FORMAT:

Data type:

Text

Format:

Width:

1

 

CLASSIFICATION:

Code

Meaning

Any text or a space

Data reported in 1st submission file

Requirements completion code for 2nd or 3rd submission file:

C

        completed requirements of course

S

        course still in progress and hence not yet completed

W

        withdrew after being effectively registered in the course

F

        failed course, refused admission for exam or absent from exam

 

CODING NOTES:

If a student undertakes a course on a number of occasions, the completion status for the course may differ according to the occasion. 

PREPARED ON:

9 December 1999

 

 

 

ELEMENT NUMBER/NAME:

033         Course CESM (from 1999 to 2007)

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

CESMCRSE

DESCRIPTION:

A second order CESM code which depicts the predominant field of study for a course.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required.

Width:

4

 

CLASSIFICATION:

Code

Meaning

CESM codes in range 0101 to 2299

CESM second order code applicable to the course

 

CODING NOTES:

Course categories coded to the CESM classifications will later be converted by the Department to NQF course categories.

A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

033         Course CESM (from 2008)

FIRST YEAR:

2008

LAST YEAR:

FIELD NAME:

CESMCRSE

DESCRIPTION:

A third order CESM code which depicts the predominant field of study for a course.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required.

Width:

6

 

CLASSIFICATION:

Code

Meaning

CESM codes in range to be determined

CESM second order code applicable to the course

 

CODING NOTES:

A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

034         Course level code

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

CLEVCODE

DESCRIPTION:

A code indicating the highest level of a course.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Course levels at Universities:

00

     Pre-tertiary

01

     Lower undergraduate

02

     Intermediate undergraduate

03

     Higher undergraduate

04

     Preparatory post-graduate

05

     Lower post-graduate

06

     Intermediate post-graduate (non-research)

07

     Intermediate post-graduate (research)

08

     Higher post-graduate (non-research)

09

     Higher post-graduate (research)

Course levels at Technikons/Universities of Technology:

20

     Pre-tertiary

21

     Lower pre-diplomate (Level 1)

22

     Lower pre-diplomate (Level 2)

23

     Intermediate pre-diplomate (Level 3)

24

     Preparatory post-diplomate (Level4)

25

     Lower post-diplomate (Level 4)

26

     Higher undergraduate (Level 4)

27

     Intermediate post-diplomate (non-research) (Level 5)

28

     Intermediate post-diplomate (research) (Level 5)

29

     Intermediate post-graduate (non-research) (Level 5)

30

     Intermediate post-graduate (research) (Level 5)

31

     Higher post-diplomate (non-research) (Level 7)

32

     Higher post-diplomate (research) (Level 7)

33

     Higher post-graduate (non-research) (Level 7)

34

     Higher post-graduate (research) (Level 7)

 

CODING NOTES:

If a course is offered at a number of levels, code this element to the lowest level at which the course may be undertaken.

Upon promulgation of the HEQF the existing definitions in the glossary for the abovementioned course levels may need to be reviewed in terms of the new qualification types.

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

034         Course level code

FIRST YEAR:

2015

LAST YEAR:

FIELD NAME:

CLEVCODE

DESCRIPTION:

A code indicating the highest level of a course.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Course levels at Universities:

40

     Pre-tertiary

41

     NQF level 5

42

     NQF level 6

43

     NQF level 7

44

     NQF level 8 (non-research)

45

     NQF level 8 (research)

46

     NQF level 9 (non-research)

47

     NQF level 9 (research)

48

     NQF level 10 (non-research)

 

49

NQF level 10 (research)

 

CODING NOTES:

If a course is offered at a number of levels, code this element to the lowest level at which the course may be undertaken.

The new course level codes are for HEQSF and HEQSF aligned qualifications and will be validated against element 092 (NQF level).  A code has been created for the research portion of the Honours degree in order for institutions to apply the correct credit values for the course completion but these courses are not part of the research output funding.

PREPARED ON:

19  August 2014

 

 

ELEMENT NUMBER/NAME:

036         Course credit value

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

CRSECRED

DESCRIPTION:

The credit value being reported for a course, in respect of a particular qualification and a particular Collection Year.

 

CODE FORMAT:

Data type:

Numeric

Format:

n.nnnnnn (digit, decimal point, six digits)

Width:

8

 

CLASSIFICATION:

Code

Meaning

Number in this range:

0.00001 to 1.00000

Credit value for the course in relation to a particular qualification and a particular Collection Year

 

CODING NOTES:

See Section J for instructions about how to calculate credt values.

The credit value is the value which is applicable to the credit for a course, in respect of a particular qualification as defined by Element 001 (Qualification code).  The value for the one course may differ, depending on the qualification for which it is being undertaken

Where the work in a course extends over a number of years (as occurs with some courses undertaken in postgraduate research qualifications) the work for such courses is to be split into components and reported in separate collection years.  The value reported in Element 036 (Course credit value) is therefore the credit value relating to the collection year only, not to all years of the course.

Courses which are commenced late in the collection year may extend into the following collection year.  Providing that was an effective registration in such a course made within the collection year, and the census date for the course was between 1 January and 31 December of the Collection Year, the credit value for that part of the work which extends into the following year is to be included within the value reported for Element 036 (Course credit value).  This convention provides a means of accounting for the credit value for courses undertaken in "summer schools".

Examples of reporting styles:

        A course that has a credit value of 1 will be reported as 1.000000

        A course that has a credit value of .25 will be reported as 0.250000

        A course that has a credit value of one-third will be reported as 0.333333

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

037         Staff number

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

STAFNUM

DESCRIPTION:

A code which uniquely identifies a staff member at an institution.

 

CODE FORMAT:

Data type:

Text

Format:

Width:

15

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Staff number as assigned by the institution.

 

CODING NOTES:

The code can be either the real staff number or some other “dummy” number. If it is a dummy number it must be used for that staff member every year of employment at the institution.

PREPARED ON:

10 November 1999

 

 

 

ELEMENT NUMBER/NAME:

038         Employment commencement year

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

ECOMYEAR

DESCRIPTION:

Year on which a member of staff commenced working at the institution for their most recent period of unbroken employment at the institution, regardless of staff rank or employment status (permanent/temporary status, full-time/part-time status).

 

CODE FORMAT:

Data type:

Numeric

Format:

Integer

Width:

4

 

CLASSIFICATION:

Code

Meaning

Year in yyyy format

Year of first commencement of employment at the reporting institution as a staff member

 

CODING NOTES:

PREPARED ON:

10 November 1999

 

 

 

ELEMENT NUMBER/NAME:

039         Personnel category

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

PERSCAT

DESCRIPTION:

A code indicating the personnel category of a staff member.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

01

Instructional/Research professional

02

Executive/Administration/Management professional

03

Specialised/Support professional

04

Technical

05

Non-professional administration

06

Crafts/Trades

07

Service

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

040         Rank of staff member

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

STAFRANK

DESCRIPTION:

A code indicating the rank of a staff member (if Instructional/Research professionals).

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Rank for University staff members who are Instructional/Research professionals (i.e. coded "01" on Element 039 (Personnel category)):

01

     Professor

02

     Associate professor

03

     Senior lecturer

04

     Lecturer

05

     Junior lecturer

06

     Below junior lecturer

07

     Undesignated instructional/research professionals at universities

Rank for Technikon/University of Technology staff members who are Instructional/Research professionals (i.e. coded "01" on Element 039 (Personnel category)):

21

     Vice rector

22

     Director

23

     Associate director

24

     Professor

25

     Associate professor

26

     Senior lecturer

27

     Lecturer

28

     Junior lecturer

29

     Other instructional/research professionals at technikons

ZZ

Staff members at Universities or Technikons/Universities of Technology who are not Instructional/Research professionals

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

PREPARED ON:

5 August 1999