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Edition: 31 March 2015

 

DATA ELEMENTS 041 TO 050

 

ELEMENT NUMBER/NAME:

041         Permanent/temporary employment status

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

PERMTEMP

 

 

DESCRIPTION:

A code which indicates whether or not a staff member’s most recent appointment at the institution was on a permanent basis.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

PE

Most recent appointment at the institution was on a permanent basis

 

TE

Most recent appointment at the institution was on a temporary basis

 

CODING NOTES:

 

PREPARED ON:

18 November 1999

 

 

 

ELEMENT NUMBER/NAME:

042         Full-time/part-time status

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

FULLPART

 

 

DESCRIPTION:

A code which indicates whether a staff member has full-time or part-time employment status in respect of their most recent employment at the institution.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

FT

Full-time employment status for most recent employment at the institution

 

PT

Part-time employment status for most recent employment at the institution

 

CODING NOTES:

 

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

043         Staff FTE value

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

STAFFTE

 

 

DESCRIPTION:

A value indicating the FTE time spent by a staff member on a particular programme (and staff programme CESM category if the programme is Instruction or Research).

 

CODE FORMAT:

Data type:

Numeric

 

Format:

n.nnnnnn (digit, decimal point, six digits)

 

Width:

8

 

CLASSIFICATION:

Code

Meaning

 

Number in this range:

0.00001 to 1.00000

A value indicating the FTE time spent by a staff member on a particular programme, or on a particular programme and staff programme CESM category, reported as a whole number or a fraction

 

CODING NOTES:

Examples of reporting styles:

(a)    For a staff member who works a full year on one programme/CESM, the value of the FTE will be 1.000000

(b)    For a staff member who works for 25% of a full year on one  programme/CESM, the value of the FTE will be 0.250000

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

044         Staff programme

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

STAFPROG

 

 

DESCRIPTION:

A code indicating the type of programme in which a staff member is undertaking duties.

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required.

 

Width:

3

 

CLASSIFICATION:

Code

Meaning

 

010

Instruction

 

020

Research

 

030

Public service

 

040

Academic support

 

050

Student services

 

060

Institutional support

 

070

Operation and maintenance of plant

 

090

Auxiliary enterprises

 

100

Hospital services

 

110

Independent operations

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

045         Staff programme CESM (from 1999 to 2007)

FIRST YEAR:

1999

LAST YEAR:

2007

FIELD NAME:

CESMSTAF

 

 

DESCRIPTION:

A second order CESM code which depicts a field of study for a programme (or part of a programme) for which a staff member is undertaking duties (if the staff programme is instruction or research).

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

4

 

CLASSIFICATION:

Code

Meaning

 

Valid CESM code in range 0101 to 2299

Second-order CESM code where the programme is Instruction or Research (i.e. Element 044 (Staff programme) is "010" or "020")

 

 

ZZZZ

Programme is not Instruction and not Research

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

045         Staff programme CESM (from 2008)

FIRST YEAR:

2008

LAST YEAR:

 

FIELD NAME:

CESMSTAF

 

 

DESCRIPTION:

A third order CESM code which depicts a field of study for a programme (or part of a programme) for which a staff member is undertaking duties (if the staff programme is instruction or research).

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

6

 

CLASSIFICATION:

Code

Meaning

 

Valid CESM code in range to be determined

Third-order CESM code where the programme is Instruction or Research (i.e. Element 044 (Staff programme) is "010" or "020")

 

 

ZZZZ

Programme is not Instruction and not Research

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

PREPARED ON:

14 March 2007

 

 

 

ELEMENT NUMBER/NAME:

046         Qualification type (from 1999 to 2004)

FIRST YEAR:

1999

LAST YEAR:

2004

FIELD NAME:

STAFQUAL

DESCRIPTION:

A code indicating the highest most relevant qualification of a staff member (if the Personnel category is Instructional/Research professional)

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

 

Where the personnel category is Instructional/research professional (i.e. Element 039 (Personnel category) is "01"):

 

 

(a)    Qualification from a University:

 

01

     Undergraduate Diploma or Certificate

 

02

     General Academic First Bachelor’s Degree

 

03

     Professional First Bachelor’s Degree

 

04

     Post-graduate Diploma or Certificate

 

05

     Post-graduate Bachelor’s Degree

 

06

     Honours Degree

 

07

     Masters Degree

 

08

     Doctoral Degree

 

 

(b) Qualification from a Technikon/University of Technology:

 

21

     National Certificate

 

22

     National Higher Certificate

 

23

     National Diploma

 

24

     Post-diploma Diploma

 

25

     National Higher Diploma

 

26

     Baccalaureus Technologiae Degree

 

27

     Master’s Diploma in Technology

 

28

     Magister Technologiae Degree

 

29

     Laureatus in Technology

 

30

     Doctor Technologiae Degree

 

99

(c) Other qualification

 

ZZ

Personnel category is NOT Instructional/research professional

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

The introduction of the new qualification types will be upon promulgation of the HEQF and as new staff enter the system with these qualifications.

PREPARED ON:

14 March 2007

 

 

 

 

ELEMENT NUMBER/NAME:

046         Qualification type (from 2005 to 2011)

FIRST YEAR:

2005

LAST YEAR:

2011

FIELD NAME:

STAFQUAL

 

 

DESCRIPTION:

A code indicating the highest most relevant qualification of a staff member (if the Personnel category is Instructional/Research professional)

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

 

Where the personnel category is Instructional/research professional (i.e. Element 039 (Personnel category) is "01"):

 

 

(a)    Qualification from a University:

 

01

11

     Undergraduate Diploma or Certificate (3 yrs)

     Undergraduate Diploma or Certificate (1 or 2  years)

 

02

     General Academic Bachelor’s Degree

 

03

33

     Professional First Bachelor’s Degree (4 years or more)

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

 

04

     Post-graduate Diploma or Certificate

 

05

     Post-graduate Bachelor’s Degree

 

06

     Honours Degree

 

07

     Masters Degree

 

08

     Doctoral Degree

 

 

(b) Qualification from a Technikon/University of Technology:

 

21

     National Certificate

 

22

     National Higher Certificate

 

23

     National Diploma

 

24

     Post-diploma Diploma

 

25

     National Higher Diploma

 

26

     Baccalaureus Technologiae Degree

 

27

     Master’s Diploma in Technology

 

28

     Magister Technologiae Degree

 

29

     Laureatus in Technology

 

30

     Doctor Technologiae Degree

 

99

(c) Other qualification

 

ZZ

Personnel category is NOT Instructional/research professional

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

The introduction of the new qualification types will be upon promulgation of the HEQF and as new staff enter the system with these qualifications.

PREPARED ON:

14 March 2007

 

 

 

 

ELEMENT NUMBER/NAME:

046         Qualification type (from 2012 to 2014)

FIRST YEAR:

2012

LAST YEAR:

2014

FIELD NAME:

STAFQUAL

 

 

DESCRIPTION:

A code indicating the highest most relevant qualification of a staff member (if the Personnel category is Instructional/Research professional)

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

 

Where the personnel category is Instructional/research professional (i.e. Element 039 (Personnel category) is "01"):

 

 

(a)    Qualification from a University:

 

01

11

     Undergraduate Diploma or Certificate (3 yrs)

     Undergraduate Diploma or Certificate (1 or 2  years)

 

02

     General Academic Bachelor’s Degree

 

03

33

     Professional First Bachelor’s Degree (4 years or more)

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

 

04

     Post-graduate Diploma or Certificate

 

05

     Post-graduate Bachelor’s Degree

 

06

     Honours Degree

 

07

     Masters Degree

 

08

     Doctoral Degree

 

 

(b) Qualification from a Technikon/University of Technology:

 

21

     National Certificate

 

22

     National Higher Certificate

 

23

     National Diploma

 

24

     Post-diploma Diploma

 

25

     National Higher Diploma

 

26

     Baccalaureus Technologiae Degree

 

27

     Master’s Diploma in Technology

 

28

     Magister Technologiae Degree

 

29

     Laureatus in Technology

 

30

     Doctor Technologiae Degree

 

 

(c) Qualification types for the Higher Education Qualifications Framework

 

41

Higher Certificate

 

42

Advanced Certificate

 

43

Diploma

 

44

Advanced Diploma

 

45

Bachelor’s Degree (360)

 

46

Bachelor’s Degree (480)

47

Postgraduate Diploma

 

48

Bachelor Honours Degree

 

49

Master’s Degree

 

50

Doctoral Degree

 

99

(d) Other qualification

 

ZZ

Personnel category is NOT Instructional/research professional

 

CODING NOTES:

A leading zero is not to be replaced with a space or null.

The introduction of the new qualification types will be upon promulgation of the HEQF and as new staff enter the system with these qualifications.

PREPARED ON:

14 March 2007

 

 

 

 

ELEMENT NUMBER/NAME:

046         Qualification type (from 2015)

FIRST YEAR:

2015

LAST YEAR:

FIELD NAME:

STAFQUAL

 

 

DESCRIPTION:

A code indicating the highest most relevant qualification of a staff member (if the Personnel category is Instructional/Research professional)

 

CODE FORMAT:

Data type:

Text

 

Format:

Leading zero fill, if required

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

 

Where the personnel category is Instructional/research professional (i.e. Element 039 (Personnel category) is "01"):

 

 

(a)    Qualification from a University:

 

01

11

     Undergraduate Diploma or Certificate (3 yrs)

     Undergraduate Diploma or Certificate (1 or 2  years)

 

02

     General Academic Bachelor’s Degree

 

03

33

     Professional First Bachelor’s Degree (4 years or more)

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

 

04

     Post-graduate Diploma or Certificate

 

05

     Post-graduate Bachelor’s Degree

 

06

     Honours Degree

 

07

     Masters Degree

 

08

     Doctoral Degree

 

 

(b) Qualification from a Technikon/University of Technology:

 

21

     National Certificate

 

22

     National Higher Certificate

 

23

     National Diploma

 

24

     Post-diploma Diploma

 

25

     National Higher Diploma

 

26

     Baccalaureus Technologiae Degree

 

27

     Master’s Diploma in Technology

 

28

     Magister Technologiae Degree

 

29

     Laureatus in Technology

 

30

     Doctor Technologiae Degree

 

 

(c) Qualification types for the Higher Education Qualifications Framework

 

41

Higher Certificate

 

42

Advanced Certificate

 

43

Diploma

 

44

Advanced Diploma

 

45

Bachelor’s Degree (360)

 

46

Bachelor’s Degree (480)

47

Postgraduate Diploma

 

48

Bachelor Honours Degree

 

49

Master’s Degree

 

50

Doctoral Degree

 

 

(d) Qualification types for the Higher Education Qualifications Sub-Framework

 

60

Higher Certificate

 

61

Advanced Certificate

 

62

Diploma (240)

 

63

Diploma (360)

 

64

Advanced Diploma

 

65

Post Graduate Certificate in Education

 

66

Bachelor’s Degree (360 – NQF level 7)

 

67

Bachelor’s Degree (480 – NQF level 7)

 

68

Bachelor’s Degree (480 – NQF level 8)

 

69

Postgraduate Diploma

 

70

Bachelor Honours Degree

 

71

Advanced Bachelor’s Degree

 

72

Master’s Degree

 

73

Master’s Degree (Professional)

 

74

Doctoral Degree

 

75

Doctoral Degree (Professional)

 

99

(e)   Other qualification

 

ZZ

Personnel category is NOT Instructional/research professional

CODING NOTES:

A leading zero is not to be replaced with a space or null.

The new qualification codes will be for HEQSF and HEQSF aligned qualification

 

PREPARED ON:

31 March 2015

 

 

 

 

 

ELEMENT NUMBER/NAME:

047         Joint appointment

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

JOINTAPP

 

 

DESCRIPTION:

A code indicating whether or not a person was a joint appointee in respect of their most recent employment at the institution.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

1

 

CLASSIFICATION:

Code

Meaning

 

J

Joint appointee

 

N

Not a joint appointee

 

B

Both a joint appointee and institutional appointee

 

CODING NOTES:

 

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

048         On payroll code

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

ONPAYRL

 

 

DESCRIPTION:

A code indicating whether or not a person is on the payroll on 15 September of the collection year.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

1

 

CLASSIFICATION:

Code

Meaning

 

P

On the payroll on 15 September of the collection year

 

N

Not on the payroll on 15 September the collection year

 

CODING NOTES:

 

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

049         Citizen-resident status (from 1999 to 2014)

FIRST YEAR:

1999

LAST YEAR:

 2014

FIELD NAME:

CITIRES

 

 

DESCRIPTION:

A code indicating a person's status in terms of South African citizenship and permanent residence status.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

SA

South African citizen

 

PR

Permanent resident status

 

ZZ

No information

 

CODING NOTES:

 

PREPARED ON:

5 August 1999

 

 

 

ELEMENT NUMBER/NAME:

049         Citizen-resident status (from 2015)

FIRST YEAR:

2015

LAST YEAR:

 

FIELD NAME:

CITIRES

 

 

DESCRIPTION:

A code indicating a person's status in terms of South African citizenship and permanent residence status.

 

CODE FORMAT:

Data type:

Text

 

Format:

 

 

Width:

2

 

CLASSIFICATION:

Code

Meaning

 

SA

South African citizen

 

PR

FN

Permanent resident status

Foreign national

 

ZZ

No information

 

CODING NOTES:

 

PREPARED ON:

31 March 2015

 

 

 

 

ELEMENT NUMBER/NAME:

050         Completed research course credit value

FIRST YEAR:

1999

LAST YEAR:

 

FIELD NAME:

CRSECRER

 

 

DESCRIPTION:

The credit value for a completed research postgraduate course, undertaken in respect of a particular qualification, with the value being aggregated over the standard number of years for the course.

 

CODE FORMAT:

Data type:

Numeric

 

Format:

n.nnnnnn (digit, decimal point, six digits)

 

Width:

8

 

CLASSIFICATION:

Code

Meaning

 

0.000000

Course is not a research postgraduate course

 

 

Number in this range: 0.00001 to 2.00000

Credit value for a completed research postgraduate course

 

CODING NOTES:

The credit value is the value which is applicable to the course at its completion, in respect of a particular research postgraduate qualification, with the value being aggregated over the standard number of years for the course.  The value for the course may differ, depending on the qualification for which it is being undertaken.

A research postgraduate course is one which meets both these criteria:

        it is coded "07", "09", "28", "30", "32" or "34" on Element 034 (Course level code), and

        the qualification for which it is being undertaken by the student is coded "07", "08", "27", "28", "29" or "30" on Element 005 (Qualification type).

Examples of reporting styles:

        A course that has a credit value of 2 will be reported as 2.000000

        A course that has a credit value of 1.5 will be reported as 1.500000

This element is used in determining the credit values for the Intermediate Postgraduate (research) and Higher Postgraduate (research) course levels in the completed funded credit reports where the completion status for Element 032 (course completion status) = “C”.

PREPARED ON:

5 August 1999