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Edition: 25 November 2000
E.4 SCOPE OF THE QUALIFICATION CESM FILE
4.1 General principles
The Qualification CESM File
is to contain one or more records for each of the qualifications which are referred to in
records in the Qualification File though Element 001 (Qualification code).
4.2 Number of records in the Qualification
CESM File
The number of records in the
Qualification CESM File will be equal to or greater than the number of records
in the Qualification File.
While the value for Element 001 (Qualification code) may appear in
more than one record in the Qualification CESM File, there must be only one
record with a particular qualification/CESM combination (i.e. with a particular
value for Element 001 (Qualification code) concatenated with Element 006 (Major field
CESM).
The Qualification CESM File may contain
records for qualifications which do not appear in any record in the
Qualification File.
4.3 Elements to be reported in the
Qualification CESM File
The elements for which data
are to be reported in the Qualification CESM File are listed in the section
describing the structure of the
flat ASCII files to be prepared by institutions.
4.4 Links to other files
Data in records in the Qualification
CESM File will be linked in the National database to data in records in the
Qualification File through Element 001 (Qualification code). This relationship is described in Section 3.4 in the description of the Scope
of the Qualification File.
4.5 Submissions of the Qualification CESM
File
There will be at least two, and possibly three submissions of the Qualification
CESM File. The number of submissions
will be the same as the number of submissions for the Qualification
File.
The dates for the submissions will be the same
as the dates on which the Qualification File submissions are made.
The first submission file will report data for
all elements in the Qualification CESM File.
The second submission file will be a copy of
the records in the first submission file, with the following changes:
(a) Inclusion of additional records which were inadvertently
omitted from the first submission file.
(b) Deletion of any records which should not have been included
in the first submission file.
(c) Updating of any incorrect information for elements reported
in the first submission file.
The third submission file will only need to be
provided if there is a third submission Qualification
File. In that case this file will be
a copy of the records in the second submission file, with the following
changes:
(a) Inclusion of additional records which were inadvertently
omitted from the second submission file.
(b) Deletion of any records which should not have been included
in the first submission file.
(c) Updating of any incorrect information for elements reported
in the first submission file.