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Edition: 31 October 2010

DATA ELEMENTS 021 TO 030

ELEMENT NUMBER/NAME:	021 Previous year’s activity
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	PREVACT
DESCRIPTION:	A code indicating the student’s predominant activity in the year prior to the current year (if a first-time entering or transfer student).

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	2

CLASSIFICATION:	Code	Meaning
		Predominant activity for first-time entering or transfer student: (i.e coded "F" or "T" on Element 010 (Entrance category)):
	01	University student
	02	Technikon student
	03	Higher Education College student
	04	Technical College student
	05	Secondary School student
	06	Working in labour force
	07	Unemployed
	08	Enrolled in a foreign post secondary education institution
	98	Other activity
	99	Unknown activity
	ZZ	Student is NOT a first-time entering or transfer student.

CODING NOTES:
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	022 Secondary education completion
FIRST YEAR:	1999
LAST YEAR:	2007
FIELD NAME:	SECED
DESCRIPTION:	A code indicating the student’s secondary education completion category (if first time entering student, and the qualification type is undergraduate/pre-diplomate type).

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	2

CLASSIFICATION:	Code	Meaning
		Secondary education completion for first-time entering student (i.e coded "F" on Element 010 (Entrance category) whose qualification is undergraduate/pre-diplomate type (i.e. coded 01, 02, 03, 21, 22 or 23 on Element 005 (Qualification type):
	01	Senior Certificate Endorsement or Certificate of Exemption issued by the CUP
	02	Ordinary Conditional Exemption Certificate
	03	Certificate of Conditional Exemption on the grounds of Mature Age
	04	Certificate of Conditional Exemption as applicable to Foreigners
	05	Certificate of Conditional Exemption to Immigrants
	06	Certificate of Conditional Exemption in terms of Senate’s Discretionary Powers
	07	Senior certificate other than the above
	08	NTC3/N3/NSC
	09	Standard 10 Practical
	98	Other than the above
	99	Unknown
	ZZ	Student is NOT a first-time entering student.
	ZZ	Qualification type is NOT undergraduate or pre-diplomate.

CODING NOTES:
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	022 Secondary education completion
FIRST YEAR:	2008
LAST YEAR:
FIELD NAME:	SECED
DESCRIPTION:	A code indicating the student’s secondary education completion category (if first time entering student, and the qualification type is undergraduate/pre-diplomate type).

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	2

CLASSIFICATION:	Code	Meaning
		Secondary education completion for first-time entering student (i.e coded "F" on Element 010 (Entrance category) whose qualification is undergraduate/pre-diplomate type (i.e. coded 01, 02, 03, 21, 22 or 23 on Element 005 (Qualification type):
	01	Senior Certificate Endorsement or Certificate of Exemption issued by the CUP
	02	Ordinary Conditional Exemption Certificate
	03	Certificate of Conditional Exemption on the grounds of Mature Age
	04	Certificate of Conditional Exemption as applicable to Foreigners
	05	Certificate of Conditional Exemption to Immigrants
	06	Certificate of Conditional Exemption in terms of Senate’s Discretionary Powers
	07	Senior certificate other than the above
	08	NTC3/N3/NSC
	09	Standard 10 Practical
	10	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by the Council for General and Further Education and Training (Umalusi).
	11	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by Umalusi, coupled with an achievement rating 3 (Moderate Achievement, 40-49%) or better in four recognized NSC 20-credit subjects.
	12	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by Umalusi, coupled with an achievement rating 4 (Adequate Achievement, 50-59%) or better in four subjects chosen from 20-credit NSC designated subject list (refer Government Gazette, 11 July 2008).
	98	Other than the above
	99	Unknown
	ZZ	Student is NOT a first-time entering student.
	ZZ	Qualification type is NOT undergraduate or pre-diplomate.

CODING NOTES:
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	022 Secondary education completion
FIRST YEAR:	2010
LAST YEAR:
FIELD NAME:	SECED
DESCRIPTION:	A code indicating the student’s secondary education completion category (if first time entering student, and the qualification type is undergraduate/pre-diplomate type).

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	2

CLASSIFICATION:	Code	Meaning
		Secondary education completion for first-time entering student (i.e coded "F" on Element 010 (Entrance category) whose qualification is undergraduate/pre-diplomate type (i.e. coded 01, 02, 03, 21, 22 or 23 on Element 005 (Qualification type):
	01	Senior Certificate Endorsement or Certificate of Exemption issued by the CUP
	02	Ordinary Conditional Exemption Certificate
	03	Certificate of Conditional Exemption on the grounds of Mature Age
	04	Certificate of Conditional Exemption as applicable to Foreigners
	05	Certificate of Conditional Exemption to Immigrants
	06	Certificate of Conditional Exemption in terms of Senate’s Discretionary Powers
	07	Senior certificate other than the above
	08	NTC3/N3/NSC
	09	Standard 10 Practical
	10	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by the Council for General and Further Education and Training (Umalusi).
	11	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by Umalusi, coupled with an achievement rating 3 (Moderate Achievement, 40-49%) or better in four recognized NSC 20-credit subjects.
	12	National Senior Certificate (NSC) with a minimum of 30% in the language of learning and teaching of the higher education institution as certified by Umalusi, coupled with an achievement rating 4 (Adequate Achievement, 50-59%) or better in four subjects chosen from 20-credit NSC designated subject list (refer Government Gazette, 11 July 2008).
	13	National Certificate (Vocational) Level 4 issued by the Council for General and Further Education and Training, and compliance with the requirements for the language of learning and teaching in the higher education institution
	14	National Certificate (Vocational) Level 4 issued by the Council for General and Further Education and Training, with achievement of at least 50% in three fundamental subjects including the language of learning and teaching in the higher education institution and with achievement of at least 60% in the three compulsory vocational subjects.
	15	National Certificate (Vocational) Level 4 issued by the Council for General and Further Education and Training, with achievement of at least 60% in three fundamental subjects including the language of learning and teaching in the higher education institution and with achievement of at least 70% in four vocational subjects, chosen from the NC (V) level 4 subjects (refer Government gazette 26 November 2009).
	98	Other than the above
	99	Unknown
	ZZ	Student is NOT a first-time entering student.
	ZZ	Qualification type is NOT undergraduate or pre-diplomate.

CODING NOTES:
PREPARED ON:	31 October 2010

ELEMENT NUMBER/NAME:	023 Matriculation aggregate
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	MATRIC
DESCRIPTION:	The matriculation aggregate total (if a first-time entering undergraduate or prediplomate).

CODE FORMAT:	Data type:	Numeric
	Format:	Integer, right justified with leading zero or space filling
	Width:	4

CLASSIFICATION:	Code	Meaning
		For first-time entering student (i.e coded "F" on Element 010 (Entrance category) whose qualification is undergraduate/pre-diplomate type (i.e. coded 01, 02, 03, 21, 22 or 23 on Element 005 (Qualification type):
	Integer greater than 1, with leading zeros or spaces if required	matriculation aggregate total
	0001	no information
	0000	Student is NOT a first-time entering student.
	0000	Qualification type is NOT undergraduate or pre-diplomate.

CODING NOTES:
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	024 Attendance mode
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	ATTMODE
DESCRIPTION:	The attendance mode by which a student is undertaking the qualification

CODE FORMAT:	Data type:	Text
	Format:
	Width:	1

CLASSIFICATION:	Code	Meaning
	C	Student undertaking the qualification by contact mode only
	D	Student undertaking the qualification by distance mode only
	M	Student undertaking the qualification by mixture of contact and distance mode

CODING NOTES:
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	025 Qualification requirements status
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	REQUIRE
DESCRIPTION:	A code indicating whether or not a student has fulfilled the requirements of a qualification (if data are being provided in the 2^nd or 3rd submission).

CODE FORMAT:	Data type:	Text
	Format:
	Width:	1

CLASSIFICATION:	Code	Meaning
		Data reported in 1^st submission file:
	Any text or space	content is irrelevant
		Requirements completion code reported in 2^nd or 3^rd submission file:
	F	requirements of the qualification have been fulfilled and the student will be taking his/her award
	N	requirements of the qualification have been fulfilled but the student is deferring taking the award in order to undertake additional courses
	N	requirements of the qualification have not been fulfilled
	W	requirements of the qualification have been fulfilled but the Institution has deferred awarding the qualification for administrative purposes.

CODING NOTES:

If a student has completed all the requirements of the qualification but has deferred graduation in order to undertake courses which are additional to the requirements for the qualification, he/she is to be coded as "N". If a student has completed all the requirements of the qualification but the Institution has deferred awarding the qualification for administrative purposes the record is to be coded as “W” and will be treated in the same manner as records coded “F”.

PREPARED ON:

14 March 2007

ELEMENT NUMBER/NAME:	026 CESM category for first area of specialisation (from 1999 to 2007)
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	CESMSPE1
DESCRIPTION:	A second-order CESM code which depicts the field of study of a student’s first or sole area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	4

CLASSIFICATION:	Code	Meaning
	CESM codes in range 0101 to 2299	CESM second order code for the first or sole area of specialisation.

CODING NOTES:	If a student has several areas of specialisation it is of no consequence which is reported as first. The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.
PREPARED ON:	5 August 1999

ELEMENT NUMBER/NAME:	026 CESM category for first area of specialisation (from 2008)
FIRST YEAR:	2008
LAST YEAR:
FIELD NAME:	CESMSPE1
DESCRIPTION:	A third-order CESM code which depicts the field of study of a student’s first or sole area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	6

CLASSIFICATION:	Code	Meaning
	CESM codes in range to be determined	CESM third order code for the first or sole area of specialisation.

CODING NOTES:	If a student has several areas of specialisation it is of no consequence which is reported as first. The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.
PREPARED ON:	14 March 2007

ELEMENT NUMBER/NAME:	027 CESM category for second area of specialisation (from 1999 to 2007)
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	CESMSPE2
DESCRIPTION:	The second-order CESM code which depicts the field of study of a student’s second area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	4

CLASSIFICATION:	Code	Meaning
	CESM codes in range 0101 to 2299	CESM second order code for the second area of specialisation.
	ZZZZ	No second specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as second. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 028 (CESM category for third area of specialisation), and Element 029 (CESM category for fourth area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.

PREPARED ON:

5 August 1999

ELEMENT NUMBER/NAME:	027 CESM category for second area of specialisation (from 2008)
FIRST YEAR:	2008
LAST YEAR:
FIELD NAME:	CESMSPE2
DESCRIPTION:	The third-order CESM code which depicts the field of study of a student’s second area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	6

CLASSIFICATION:	Code	Meaning
	CESM codes in range to be determined	CESM third order code for the second area of specialisation.
	ZZZZ	No second specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as second. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 028 (CESM category for third area of specialisation), and Element 029 (CESM category for fourth area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.

PREPARED ON:

14 March 2007

ELEMENT NUMBER/NAME:	028 CESM category for third area of specialisation (from 1999 to 2007)
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	CESMSPE3
DESCRIPTION:	A second-order CESM code which depicts the field of study of a student’s third area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	4

CLASSIFICATION:	Code	Meaning
	CESM codes in range 0101 to 2299	CESM second order code for the third area of specialisation.
	ZZZZ	No third specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as third. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 027 (CESM category for second area of specialisation), and Element 029 (CESM category for fourth area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.

PREPARED ON:

5 August 1999

ELEMENT NUMBER/NAME:	028 CESM category for third area of specialisation (from 2008)
FIRST YEAR:	2008
LAST YEAR:
FIELD NAME:	CESMSPE3
DESCRIPTION:	A third-order CESM code which depicts the field of study of a student’s third area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	6

CLASSIFICATION:	Code	Meaning
	CESM codes in range to be determined	CESM second order code for the third area of specialisation.
	ZZZZ	No third specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as third. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 027 (CESM category for second area of specialisation), and Element 029 (CESM category for fourth area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.

PREPARED ON:

14 March 2007

ELEMENT NUMBER/NAME:	029 CESM category for fourth area of specialisation (from 1999 to 2007)
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	CESMSPE4
DESCRIPTION:	The second-order CESM code which depicts the field of study of a student’s fourth area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	4

CLASSIFICATION:	Code	Meaning
	CESM codes in range 0101 to 2299	CESM second order code for the fourth area of specialisation.
	ZZZZ	No fourth specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as fourth. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 027 (CESM category for second area of specialisation), and Element 028 (CESM category for third area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.

PREPARED ON:

5 August 1999

ELEMENT NUMBER/NAME:	029 CESM category for fourth area of specialisation (from 2008)
FIRST YEAR:	2008
LAST YEAR:
FIELD NAME:	CESMSPE4
DESCRIPTION:	The third-order CESM code which depicts the field of study of a student’s fourth area of specialisation, established in the Collection Year.

CODE FORMAT:	Data type:	Text
	Format:	Leading zero fill, if required
	Width:	6

CLASSIFICATION:	Code	Meaning
	CESM codes in range to be determined	CESM third order code for the fourth area of specialisation.
	ZZZZ	No fourth specialisation

CODING NOTES:

If a student has several areas of specialisation it is of no consequence which is reported as fourth. If the value is other than "ZZZZ" it must be different to any value reported for the Element 026 (CESM category for first area of specialisation), Element 027 (CESM category for second area of specialisation), and Element 028 (CESM category for third area of specialisation) The area of specialisation is to be established each year by the institution applying its own ways of determining the intentions of the student. A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.

PREPARED ON:

14 March 2007

ELEMENT NUMBER/NAME:	030 Course code
FIRST YEAR:	1999
LAST YEAR:
FIELD NAME:	CRSECODE
DESCRIPTION:	The code for a course offered in an institution, as assigned by the institution.

CODE FORMAT:	Data type:	Text
	Format:	Left justified
	Width:	9

CLASSIFICATION:	Code	Meaning
	Any text, but not all spaces	Text indicating a code for a course in the reporting institution

CODING NOTES:
PREPARED ON:	13 December 1999