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Edition: 31 March 2015

 

DATA ELEMENTS 001 TO 010

 

ELEMENT NUMBER/NAME:

001         Qualification code

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

QUALCODE

DESCRIPTION:

Code for a qualification offered by an institution, as determined by the institution

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width:

15

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Code for a qualification offered by an institution.

 

CODING NOTES:

Programmes undertaken by occasional students may be assigned a generic code even though the nature of the programmes differ

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

002         Previous year's qualification code

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

QUALPREV

DESCRIPTION:

Code for a qualification as reported in previous year’s collection, as determined by the institution.

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width:

15

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Code for a qualification offered by an institution.

 

CODING NOTES:

Usually the value for this element this would be the same as for Element 001 (Qualification code). It would only differ if the institution re-coded the qualification from one year to another.

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

003         Qualification name (old Academic policies)

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

QUALNAME

DESCRIPTION:

A name which an institution uses for a qualification, as determined by the institution.

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width

65

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Name for a qualification offered by an institution.

 

CODING NOTES:

Programmes undertaken by occasional students may be assigned a generic name such as "Occasional student programme".

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

003         Qualification/Designator name

FIRST YEAR:

Upon promulgation of the HEQF

LAST YEAR:

FIELD NAME:

QUALNAME

DESCRIPTION:

The approved name or designator for a qualification.

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width

65

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Name/Designator for a qualification offered by an institution.

 

CODING NOTES:

Programmes undertaken by occasional students may be assigned a generic name such as "Occasional student programme".

The introduction of the designator will be upon promulgation of the HEQF

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

004         Approval status

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

APSTATUS

DESCRIPTION:

An indicator of whether or not a qualification has been approved for funding by the Minister.

 

CODE FORMAT:

Data type:

Text

Format:

Width:

1

 

CLASSIFICATION:

Code

Meaning

A

Qualification approved for funding by the Minister

N

Qualification not approved for funding by the Minister

 

CODING NOTES:

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

005         Qualification type (from 1999 to 2004)

FIRST YEAR:

1999

LAST YEAR:

2004

FIELD NAME:

QUALTYPE

DESCRIPTION:

The level of qualification and the type of institution which grants the qualification.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Qualifications at universities:

01

     Undergraduate Diploma or Certificate

02

     General Academic First Bachelor’s Degree

03

     Professional First Bachelor’s Degree

04

     Post-graduate Diploma or Certificate

05

     Post-graduate Bachelor’s Degree

06

     Honours Degree

07

     Masters Degree

08

     Doctoral Degree

Qualifications at technikons:

21

     National Certificate

22

     National Higher Certificate

23

     National Diploma

24

     Post-diploma Diploma

25

     National Higher Diploma

26

     Baccalaureus Technologiae Degree

27

     Master’s Diploma in Technology

28

     Magister Technologiae Degree

29

     Laureatus in Technology

30

     Doctor Technologiae Degree

ZZ

Programme undertaken by occasional student

 

CODING NOTES:

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

005         Qualification type (from 2005 to 2008)

FIRST YEAR:

2005

LAST YEAR:

2008

FIELD NAME:

QUALTYPE

DESCRIPTION:

The level of qualification and the type of institution which grants the qualification.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Qualifications at universities:

01

     Undergraduate Diploma or Certificate (3 yrs)

11

     Undergraduate Diploma or Certificate (1 or 2 years)

02

     General Academic Bachelor’s Degree

03

     Professional First Bachelor’s Degree (4 years or more)

33

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

04

     Post-graduate Diploma or Certificate

05

     Post-graduate Bachelor’s Degree

06

     Honours Degree

07

     Masters Degree

08

     Doctoral Degree

Qualifications at Technikons/Universities of Technology:

21

     National Certificate

22

     National Higher Certificate

23

     National Diploma

24

     Post-diploma Diploma

25

     National Higher Diploma

26

     Baccalaureus Technologiae Degree

27

     Master’s Diploma in Technology

28

     Magister Technologiae Degree

29

     Laureatus in Technology

30

     Doctor Technologiae Degree

ZZ

Programme undertaken by occasional student

 

CODING NOTES:

The introduction of the new qualification types 41 to 49 will be upon promulgation of the HEQF

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

005         Qualification type (2009 to 2014)

FIRST YEAR:

2009

LAST YEAR:

2014

FIELD NAME:

QUALTYPE

DESCRIPTION:

The level of qualification and the type of institution which grants the qualification.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Qualifications at universities:

01

     Undergraduate Diploma or Certificate (3 yrs)

11

     Undergraduate Diploma or Certificate (1 or 2 years)

02

     General Academic Bachelor’s Degree

03

     Professional First Bachelor’s Degree (4 years or more)

33

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

04

     Post-graduate Diploma or Certificate

05

     Post-graduate Bachelor’s Degree

06

     Honours Degree

07

     Masters Degree

08

     Doctoral Degree

Qualifications at Technikons/Universities of Technology:

21

     National Certificate

22

     National Higher Certificate

23

     National Diploma

24

     Post-diploma Diploma

25

     National Higher Diploma

26

     Baccalaureus Technologiae Degree

27

     Master’s Diploma in Technology

28

     Magister Technologiae Degree

29

     Laureatus in Technology

30

     Doctor Technologiae Degree

Qualification types for the Higher Education Qualifications Framework

41

Higher Certificate

42

Advanced Certificate

43

Diploma

44

Advanced Diploma

45

Bachelor’s Degree (360)

46

Bachelor’s Degree (480)

47

Postgraduate Diploma

48

Bachelor Honours Degree

49

Master’s Degree

50

Doctoral Degree

ZZ

Programme undertaken by occasional student

 

CODING NOTES:

The introduction of the new qualification types 41 to 49 will be upon promulgation of the HEQF

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

005         Qualification type (2015)

FIRST YEAR:

2015

LAST YEAR:

FIELD NAME:

QUALTYPE

DESCRIPTION:

The level of qualification and the type of institution which grants the qualification.

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

2

 

CLASSIFICATION:

Code

Meaning

Qualifications at universities:

01

     Undergraduate Diploma or Certificate (3 yrs)

11

     Undergraduate Diploma or Certificate (1 or 2 years)

02

     General Academic Bachelor’s Degree

03

     Professional First Bachelor’s Degree (4 years or more)

33

     Professional First Bachelor’s Degree (3 years) (FROM 2006)

04

     Post-graduate Diploma or Certificate

05

     Post-graduate Bachelor’s Degree

06

     Honours Degree

07

     Masters Degree

08

     Doctoral Degree

Qualifications at Technikons/Universities of Technology:

21

     National Certificate

22

     National Higher Certificate

23

     National Diploma

24

     Post-diploma Diploma

25

     National Higher Diploma

26

     Baccalaureus Technologiae Degree

27

     Master’s Diploma in Technology

28

     Magister Technologiae Degree

29

     Laureatus in Technology

30

     Doctor Technologiae Degree

Qualification types for the Higher Education Qualifications Framework

41

Higher Certificate

42

Advanced Certificate

43

Diploma

44

Advanced Diploma

45

Bachelor’s Degree (360)

46

Bachelor’s Degree (480)

47

Postgraduate Diploma

48

Bachelor Honours Degree

49

Master’s Degree

50

Doctoral Degree

 

 

Qualification types for the Higher Education Qualifications Sub-Framework

 

60

Higher Certificate

 

61

Advanced Certificate

 

62

Diploma (240)

 

63

Diploma (360)

 

64

Advanced Diploma

 

65

Post Graduate Certificate in Education

 

66

Bachelor’s Degree (360 – NQF level 7)

 

67

Bachelor’s Degree (480 – NQF level 7)

 

68

Bachelor’s Degree (480 – NQF level 8)

 

69

Postgraduate Diploma

 

70

Bachelor Honours Degree

 

71

Advanced Bachelor’s Degree

 

72

Master’s Degree

 

73

Master’s Degree (Professional)

 

74

Doctoral Degree

 

75

Doctoral Degree (Professional)

ZZ

Programme undertaken by occasional student

 

CODING NOTES:

The introduction of the new qualification types 41 to 49 will be upon promulgation of the HEQF

PREPARED ON:

31 March 2015

 

 

ELEMENT NUMBER/NAME:

006         Major field CESM (from 1999 to 2007)

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

CESMMAJ

DESCRIPTION:

A second order CESM code which depicts a major field of study approved by the Minister for a particular qualification (if the qualification is not being undertaken by an occasional student).

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

4

 

CLASSIFICATION:

Code

Meaning

Valid CESM code in range 0101 to 2299

Second-order CESM code (required for all qualifications other than those being undertaken by occasional students (i.e. qualifications other than those coded "ZZ" on Element 005 (Qualification type))

ZZZZ

Qualification is for an occasional student (i.e. qualifications coded "ZZ" on Element 005 (Qualification type)).

 

CODING NOTES:

Major fields of study coded to the CESM classifications will later be converted by the DOE to NQF Fields of Study. This classification will be replaced (probably in 2000) by an NQF classification.

A qualification may have a number of major field CESM values.

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

006         Major field CESM (from 2008)

FIRST YEAR:

2008

LAST YEAR:

FIELD NAME:

CESMMAJ

DESCRIPTION:

A third order CESM code which depicts a major field of study approved by the Minister for a particular qualification (if the qualification is not being undertaken by an occasional student).

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

6

 

CLASSIFICATION:

Code

Meaning

Valid CESM code in range to be determined

Third-order CESM code (required for all qualifications other than those being undertaken by occasional students (i.e. qualifications other than those coded "ZZ" on Element 005 (Qualification type))

ZZZZ

Qualification is for an occasional student (i.e. qualifications coded "ZZ" on Element 005 (Qualification type)).

 

CODING NOTES:

A qualification may have a number of major field CESM values.

PREPARED ON:

14 March 2007

 

 

ELEMENT NUMBER/NAME:

007         Student number

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

STUDNUM

DESCRIPTION:

A code which uniquely identifies a student at an institution.

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width:

15

 

CLASSIFICATION:

Code

Meaning

Any text but not all spaces

Student number as assigned by the institution

 

CODING NOTES:

The code can be either the real student number or some other “dummy” number. If it is a dummy number it must be used for that student every year. The real number or dummy number must be used for the student for all qualifications taken by the student, throughout all years of his/her undertaking of any qualification at the institution.

PREPARED ON:

10 November 1999

 

 

ELEMENT NUMBER/NAME:

008         South African identity number

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

SAIDNUM

DESCRIPTION:

The South African identity number (if student is of South African nationality or has permanent resident status).

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width:

15

 

CLASSIFICATION:

Code

Meaning

South African Identity number

South African Identity number for a student who is of South African nationality or has permanent resident status  (i.e. Element 049 (Citizen-resident) is coded "SA" or "PR".)

ZZZZZZZZZZZZZZZ

Student is not of South African nationality or does not have permanent resident status (i.e. Element 049 (Citizen-resident) is coded other than "SA" or "PR".)

 

CODING NOTES:

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

009         Qualification commencement date.

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

COMDATE

DESCRIPTION:

The date on which a student first commenced the qualification at the reporting institution.

 

CODE FORMAT:

Data type:

Numeric

Format:

Integer

Width:

8

 

CLASSIFICATION:

Code

Meaning

Date in yyyymmdd format

Date of first commencement of the qualification at the reporting institution.

 

CODING NOTES:

If a student is given credit for a qualification commenced at another institution, the date to be reported is NOT the date they commenced at the other institution.

If a student is granted leave of absence from a qualification prior to sitting for any examination for any course in the qualification, the commencement date is the date he/she recommences the qualification.

If a student commenced a qualification and was granted leave of absence after sitting the examination for any courses in the qualification, the commencement date is the date he/she initially commenced the qualification, not the recommencement date.

For research qualifications, the date is that on which the first effective registration was made in the qualification.

PREPARED ON:

5 August 1999

 

 

ELEMENT NUMBER/NAME:

010         Entrance category

FIRST YEAR:

1999

LAST YEAR:

FIELD NAME:

ENTRCAT

DESCRIPTION:

Entrance category for a student

 

CODE FORMAT:

Data type:

Text

Format:

Width:

1

 

CLASSIFICATION:

Code

Meaning

F

First-time entering student

T

Transfer student

E

Entering student

N

Non-entering student

 

CODING NOTES:

PREPARED ON:

10 November 1999