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Edition: 20 January 2009

 

DATA ELEMENTS 211 TO 220

 

 

ELEMENT NO:

211

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

TOTALASM

ELEMENT NAME:

Total assignable square metres

DESCRIPTION:

The total assignable square metres for a building

 

CODE FORMAT:

Data type:

Numeric

Format:

Number to the nearest full square metre, right justified, leading zero fill if required

Width:

6

 

CLASSIFICATION:

Code

Meaning

Number in the range:

000001 to 999999

A value indicating the total assignable square metres of a building

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

212

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

TOTALGSM

ELEMENT NAME:

Total gross square metres

DESCRIPTION:

The total gross square metres of a building

 

CODE FORMAT:

Data type:

Numeric

Format:

Number to the nearest full square metre, right justified, leading zero fill if required

Width:

6

 

CLASSIFICATION:

Code

Meaning

Number in the range:

000001 to 999999

A value indicating the total gross square metres of a building

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

213

FIRST YEAR:

2008

LAST YEAR:

FIELD NAME:

STDCSTUN

ELEMENT NAME:

Standard cost units

DESCRIPTION:

The total of the standard cost units for a building as calculated in terms of the standard cost norms defined in the document : Space and Cost Norms for Buildings and Other Land Improvements at Higher Education Institutions.

 

CODE FORMAT:

Data type:

Numeric

Format:

Number to the nearest full cost unit, right justified, leading zero fill if required

Width:

10

 

CLASSIFICATION:

Code

Meaning

Number in the range:

0000000001 to 9999999999

A value indicating the standard cost units of a building. The Calculated Replacement Cost can be derived from this number by multiplying it with the Rand value of the standard cost unit.

 

CODING NOTES:

This element will not be implemented before 2008

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

214

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

ROOMNMBR

ELEMENT NAME:

Room number

DESCRIPTION:

A unique number for a room (including both assignable and non-assignable space) in a building as determined by the Institution. Rooms to be included in the inventory are defined in Section 4 of the document : Building Facilities Inventory and Classification Manual, attached hereto as Annexure A.

 

CODE FORMAT:

Data type:

Text

Format:

Left justified

Width:

10

 

CLASSIFICATION:

Code

Meaning

Any alpha-numerical string of at least one character but less or equal than 10 characters

A number which uniquely identifies a room in a building

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

215

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

ROOMPKEY

ELEMENT NAME:

Room proration key

DESCRIPTION:

A unique number between 111 and 999 which describes the proration of a particular room at the following levels : The first digit is associated with the space use proration and a different number, starting at 1, is chosen for each different space use code applying to the room. The second digit is associated with the PCS proration and a different number, starting at 1, is chosen for each different PCS code applying to the room. The last digit is associated with the CESM proration and a different number, starting at 1, is chosen for each different CESM code applying to the room. Most rooms will therefore have 111 as room proration key.

 

CODE FORMAT:

Data type:

Numeric

Format:

As defined

Width:

3

 

CLASSIFICATION:

Code

Meaning

Any number between 111 and 999

A number which identifies the multiplicity of the proration at space use, PCS and CESM level.

 

CODING NOTES:

This key will allow for a maximum of 9 different space use codes applied to a room, a maximum of 9 PCS codes applied to a room, and a maximum of 9 CESM codes applied to a room.

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

216

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

SPACECAT

ELEMENT NAME:

Space use category

DESCRIPTION:

A space use category (at a second order level) that indicates the main use of a room (this includes both assignable and non-assignable space) in a building as defined in Section 9 of the document: Building Facilities Inventory and Classification Manual, attached hereto as Annexure A.

 

CODE FORMAT:

Data type:

Text

Format:

As defined

Width:

4

 

CLASSIFICATION:

Code

Meaning

1110

Classroom

1115

Classroom Service

1210

Class Laboratory

1215

Class Laboratory Service

1220

Open Laboratory

1225

Open Laboratory Service

1250

Research/Non-class Laboratory

1255

Research/Non-class Laboratory Service

1210

Class Laboratory

1310

Office

1315

Office Service

1350

Conference Room

1355

Conference Room Service

1410

Study Space

1420

Stack

1430

Open-Stack Study Space

1440

Processing Space

1455

Study Service

1520

Sports/Physical Recreation

1523

Sports Spectator Seating

1525

Sports/Physical Recreation Service

1530

Media Production

1535

Media Production Service

1540

Clinic (Non-health Professions)

1545

Clinic Service (Non-health Professions)

1570

Animal Facilities

1575

Animal Facilities Service

1580

Greenhouse

1585

Greenhouse Service

     1590

Other (All Purpose)

1610

Assembly

1615

Assembly Service

1620

Exhibition

1625

Exhibition Service

1630

Food Facility

1635

Food Facility Service

1640

Day Care

1645

Day Care Service

1650

Lounge

1655

Lounge Service

1660

Merchandising

1665

Merchandising Service

1670

Recreation

1675

Recreation Service

1680

Meeting Room

1685

Meeting Room Service

1690

Locker Space

1710

Central Computer/Telecommunications

1715

Central Computer/Telecommunications Serv

1720

Workshop

1725

Workshop Service

1730

Central Storage

1735

Central Storage Service

1740

Vehicle Storage

1745

Vehicle Storage Service 

1750

Central Service

1755

Central Service Support

1760

Hazardous Materials Storage

1770

Hazardous Waste Storage

1810

Patient Bedroom

1820

Patient Bath

1830

Nurse Station

1840

Surgery

1850

Treatment/Examination Clinic

1860

Diagnostic Service Laboratory

1890

Staff On-Call Facility

1910

Sleep/Study Without Toilet/Bath

1919

Toilet/Bath

1920

Sleep/Study With Toilet/Bath

1935

Sleep/Study Service

1950

Apartment

1955

Apartment Service

1970

House

1050

Inactive Area

1060

Alteration or Conversion Area

1070

Unfinished Area

2110

Building Service Area

2120

Circulation Area

2130

Mechanical Area

2050

Inactive Area

2060

Alteration or Conversion Area

2070

Unfinished Area

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

217

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

SQMETRES

ELEMENT NAME:

Square metres

DESCRIPTION:

The area of a room (whether assignable or non-assignable) expressed in terms of square metres as defined in Sections 5 and 6 of the document: Building Facilities Inventory and Classification Manual, attached hereto as Annexure A.

 

CODE FORMAT:

Data type:

Numeric

Format:

Number to three digits after the decimal point, right justified, leading zero fill if required

Width:

10

 

CLASSIFICATION:

Code

Meaning

Number in the range:

000000.001 to 999999.999

A value indicating the square metres of a room

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

218

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

STATIONS

ELEMENT NAME:

Number of stations

DESCRIPTION:

The number of stations in a room/space in question (assignable space only) as defined in Sections 8 of the document: Building Facilities Inventory and Classification Manual, attached hereto as Annexure A.

 

CODE FORMAT:

Data type:

Numeric

Format:

Number to three digits after the decimal point, right justified, leading zero fill if required

Width:

10

 

CLASSIFICATION:

Code

Meaning

Number in the range:

000000.001 to 999999.999

A value indicating the number of stations in a room for assignable space only.

0000000000

If space is non-assignable

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

219

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

SPACEPCS

ELEMENT NAME:

PCS code

DESCRIPTION:

First order standard PCS codes for the programme(s) being served by a room or part of a room

 

CODE FORMAT:

Data type:

Text

Format:

As defined

Width:

3

 

CLASSIFICATION:

Code

Meaning

010

Instruction

020

Research

030

Public service

040

Academic support

050

Student services

060

Institutional support

070

Operation and maintenance of plant

090

Auxiliary enterprises

100

Hospital services

110

Independent operations

ZZZ

Room/space is of the 1000 or 2100 series

 

CODING NOTES:

PREPARED ON:

15 December 2006

 

 

ELEMENT NO:

220

FIRST YEAR:

2007

LAST YEAR:

FIELD NAME:

SPCECESM

ELEMENT NAME:

CESM code

DESCRIPTION:

The standard second order CESM code which depicts a field of study associated with the use of a room or part of a room (if the programme classification in Element 219 is Instruction or Research).

 

CODE FORMAT:

Data type:

Text

Format:

Leading zero fill, if required

Width:

4

 

CLASSIFICATION:

Code

Meaning

CESM codes in range 0101 to 2299

CESM second order code where the programme is Instruction or Research (ie Element 219 is “010” or “020”)

ZZZZ

Programme is not Instruction or Research

 

CODING NOTES:

A leading zero in codes (e.g. in “0101”) is not to be replaced by a space.

PREPARED ON:

18 June 2007

 

 

ELEMENT NO:

220

FIRST YEAR:

2008

LAST YEAR:

FIELD NAME:

SPCECESM

ELEMENT NAME:

CESM code

DESCRIPTION:

The standard second order CESM code which depicts a field of study associated with the use of a room or part of a room (if the programme classification in Element 219 is Instruction or Research).

 

CODE FORMAT:

Data type:

Text

Format:

Width:

6

 

CLASSIFICATION:

Code

Meaning

CESM codes in range 010100 to 229900

CESM second order code where the programme is Instruction or Research (ie Element 219 is “010” or “020”)

ZZZZZZ

Programme is not Instruction or Research

 

CODING NOTES:

For 2008 the existing second order CESM codes are to be used with zero fill at the end.

A leading zero in codes (e.g. in “010100”) is not to be replaced by a space.

PREPARED ON:

18 June 2007